BEST MOBILE SOLUTION FOR BUSINESS TRAVELERS!

Managing business travel and expense sheets is a complex procedure that involves several company areas, in particular administration and personnel management.
Travel and missions expenses are also a sizable cost for companies, but more than one-third of medium and large-scale European companies are not able to quantify the cost precisely. This situation, according to the Administration and Finance Managers, is due to managerial complexity caused by fragmented, inconsistent corporate policy and the all too often inconsistency of data that makes traceability much more difficult. In fact, it has been found that 85% of companies produce their own expenses reports internally based on data from varied sources, and 32% only receive printed out versions of reports from their own suppliers (42% in Italy). This is why Zucchetti has developed ZTravel, the software that can optimize the entire business travel and expense sheet management process.

Thanks to the solution’s mobile functionality, ZTravel won as “Best mobile solution for Business Travellers” at the the IMA – Italian Mission Awards 2016, the first Italian awards in the business travel sector.
Thanks to the mobile app, the traveller can keep track of expenses, attach pictures of invoices and directly insert them in the expense note module, anywhere and 24/7. 
This allow a saving in time and therefore in costs for filling in the expense note and for reporting.

Travel is a solution with unique characteristics: WEB BASED, available in DESKTOP and MOBILE versions, usable via LICENCE or CLOUD in Software as a Service mode, equipped with BUSINESS ANALYTICS tools.

Our goal is "efficiency"

Thanks to its advanced technological and application characteristics, ZTravel Zucchetti is an all-round answer to management needs, integrating with other solutions used in the company and thus guaranteeing maximum efficiency of all processes:

• Functional complexity: planning and organizing the trip, filling out the expense sheet, mobile applications for the traveling business person, account entry and cost analysis, and with business analytics;
• Integration: the software that integrates accounting systems, personnel management and company organization management;
• Efficiency: fully developed in web technology,  ZTravel simplifies communication processes between traveling business people, managers and administration offices, aids collaboration, increases productivity in all involved sectors, and considerably reduces management time and costs.

ZTravel covers all the phases of complex business travel management

PRE-TRAVEL

	Planning the trip
	Request for authorization
	Acquiring travel documents

	Collection of receipts and invoices
	Filling out expense sheets directly from mobile devices

	Filling out expense sheets
	Checking and approval of expense sheets
	Payment of reimbursements
	Account entry flow management

	Monitoring the business trip process
	Cost analysis and evaluation
	Support for decisions

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HR Budget & Cost Management 

HR management is now required to provide more strategic and real contributions to reach corporate goals. This means that it must, on the one hand, ensure the availability of resources and the necessary skills and, on the other, ensure correct and controlled personnel management, while balancing corporate costs and the ability to generate value.

HR Budget & Cost Management is the Zucchetti HR Infinity suite solution, fully developed with web technology, that allows modern HR management to manage and monitor the various personnel cost components (contract salary elements, variable wages, bonus system, etc.) and various management events that influence it (labor cost forecast, new hires, terminations, salary policies, internal mobility, absenteeism, etc.). The Zucchetti personnel budget and cost software is an advanced and fully functional tool that organizes and processes cost data, to be able to analyze detailed trends, forecast future evolution (budget and forecast) and permit accurate comparisons and analyses to promptly intervene and implement the necessary corrective measures.

Integrated and open database

The integrated database shared by all Zucchetti HR Infinity suite keeps all data constantly aligned and avoids errors and repetitive data entry, saving time:

- personal and organizational data for employees and the company;

- cost data concerning individual salaries and accessory costs for personnel from payroll procedures (i.e.: salary, bonuses, contributions, accruals, etc.)

- personnel management and government cost data from other procedures (i.e..: training, recruitment, PPE, canteen, outsourcing, etc.)

Integrated management template

The solution offers an innovative template to increase the data information content on HR management. In fact, personnel cost is analyzed in all its components and dynamics to indicate "why" the cost changes and consequently identify the management policies that govern it.

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We promote the achievement of corporate objectives.

Talent Management is the management software that allows the Human Resources Department and all business directors to have any information they need to facilitate and promote the achievement of corporate objectives.

With Talent Management you can manage all organizational aspects: from recruitment to definition of roles and responsibilities, training and evaluation, remuneration policiesand management of objectives. Completely web-based, Talent Management has workflow tools that allow you to decentralize staff and their supervisors’ processes (performance evaluation, management skills, training requests and enrollments, etc. ) with significant benefits in terms of simplification and cost reduction.

Employee dossier

The Web HR Management system allows, through an individual information record, monitoring the professional development, salary, training and assessment of each collaborator.   The record can also be accessed by managers directly from the HR portal. The various sections are configurable and access to the information is governed by defined security groups. 

The “Employee Dossier” allows collecting the information stored in the various applications into a real information dossier that can be configured and printed.  

Sections of the Dossier

• Photo and identification data;
• Contractual data: hiring, termination, nature of relationship, part-time %, etc.
• History of changes in qualification and level;
• History of positions held and company transfers with indication of the reference manager;
• Last salary situation with details of the salary highlighting deviations in the last five years (from 31/12);
• History (with depth definable by the Company) of salaries paid: one-off payments, incentives, awards, bonuses, merit increases, CCNL increases, advancements;
• Display of future salary actions approved;
• Annual progressions of the last five years for monitoring overtime, allowances, absences, etc.
• Benefits and equipment supplied: car, accommodation, mobile phone, notebook, etc.
• Deviation from the internal salary band and/or reference market;
• History of training courses;
• History of assessments;
• Online CV in European format;
• History of disciplinary measures;
• Willingness to travel;
• Holiday situation, A.P. and A.C. rol
• Warning: to highlight personnel who have been absent for a long time or whose indicators are outside the norm managed in the section of salary progressions and absenteeism.

Talent & Compensation

This module provides functions that support Companies in the management of talent and compensation. The “talent” in the context of the HR Management system is understood to be in the broadest sense, and covers very different processes, from evaluation of the job position (and therefore, evaluation of the “job coverage” by employees) to evaluation of performances, the potential and related processes, such as management of careers and successions.Similarly, the term compensation refers to all the strategies and pay policies, and to the management of salary reviews and incentive programs.
The Talent and Compensation module therefore is a valid support to Customers in the area of Talent Management.

HR Management provides the Personnel Department with a configurable archive of salary items that can be imported periodically from the Payroll system (Zucchetti or another). A calculation engine allows processing additional elements through formulas that can be defined for each installation and that can retrieve not only payroll items but also master fields.

In particular, the system allows defining and monitoring:

• the fixed part of the salary (RAL) and its increments / shifts over time;
• the meritocratic variable part (RGA, total bonuses, incentives)….its increments / shifts over time;
• the variable part linked to attendance: overtime, daily allowances... and related trends over time;
• benefits managed (car, accommodation, etc.) and relative attributes (model, licence plate, mileage, etc.) definable by the company;
• the history of increments/changes in each pay element of interest to the Company.

Training

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HR Global Solution

The integrated database shared by all Zucchetti HR Infinity suite keeps all data constantly aligned and avoids errors and repetitive data entry, saving time:

- personal and organizational data for employees and the company;

- cost data concerning individual salaries and accessory costs for personnel from payroll procedures (i.e.: salary, bonuses, contributions, accruals, etc.)

- personnel management and government cost data from other procedures (i.e..: training, recruitment, PPE, canteen, outsourcing, etc.)

Integrated management template

The solution offers an innovative template to increase the data information content on HR management. In fact, personnel cost is analyzed in all its components and dynamics to indicate "why" the cost changes and consequently identify the management policies that govern it. 
What can an integrated system do for your company? It resolves problems caused by solutions that "do not talk to each other” and that instead of facilitating business and promoting efficiency, produce complexities. It removes the technical constraints of traditional systems, which are often incompatible with one another, to design, build and manage the processes that integrate the administrative, organisational and development aspects of human resources within a single application.

The weight of management costs

HR management, along with all its processes and flows, is one of the most important and significant expense items of companies and includes various “hidden costs.”  Research conducted by PricewaterhouseCoopers showed that "hidden costs" can account for up to 65% of total expenses of HR management. For this reason we provide high-quality solutions that allow the HR Department to optimise the efficiency and performance of its management processes and we support HR Departments because they are strategic contributors to the business goals, providing a new value proposition to give companies an efficient and flexible IT system aligned with the new "time-to-market" dynamics for planning, measuring, assessing and monitoring the processes.
An approach appreciated and recognized by the market, as evidenced by the major companies who have chosen us.

A wide range of solutions

• Payroll
• Workforce Management
• Talent Management to manage the entire lifeccycle of employees
• Travel Management for the entire management of business trip processes
• HR Analytics that allows having all the information to make better decisions
• Mobile revolutionises the way of communicating with employees

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